We are looking for one or more Chapter Treasurer candidates to serve a term of office of two years starting January 1, 2015.
Do I Qualify?
Candidates for Treasurer must be STC and Washington, DC – Baltimore Chapter members in good standing. They should be be well-organized and attentive to detail. Previous experience as a treasurer is greatly helpful.
What Do I Have to Do?
The Treasurer has the following duties:
- Attend all administrative council and extended council meetings and submit a monthly fiscal status report.
- Receive and disburse chapter funds (as authorized by the administrative council).
- Submit budgets as required by the President or council, including the annual financial report to the Society’s Treasurer.
- Maintain paper and electronic records of the chapter’s income, expenses, and checking accounts. This includes the check register and a file containing all canceled checks and statements.
- Maintain copies of all statements, bills, and reimbursement requests.
- Maintain books and records so they can be inspected at any time by the administrative council or an independent auditor named by the administrative council.
- Submit a statement of the chapter’s financial status to the membership annually. The report to the membership may take the form of a statement published on the chapter’s blog.
- As soon as possible after June 30 of each year, and in accordance with the STC Bylaws, prepare the end-of-year Chapter Financial Report and submit it and supporting chapter financial records to the STC Treasurer before the September 30 deadline.
What’s in it for Me?
Chapter Treasurers are part of the chapter’s administrative council, a group of people with whom you will work toward common goals and who will support you professionally and personally. You will have a vote on all matters requiring one and will be able to propose significant activities and/or changes in direction. You will be able to attend most chapter events for free or at least a very reduced rate.
Chapter Treasurers are not required to attend all chapter events but are always welcome. This is the perfect job for those of you who cannot often attend evening events. All of your responsibilities can be done electronically. Most administrative council meetings are handled over the phone.